Gearlog
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Gearlog

Shared equipment checkout for teams that lend gear

Scan QR labels, manage checkouts and reservations, and keep condition and service history in one workspace—without enterprise asset-management bloat.

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Features

QR labels, kits, checkout, reservations, service history, and reports for shared gear.

Use cases

Media programs, labs, AV cages, and small ops teams that lend equipment every day.

Pricing

Free through Campus plans sized for classrooms, departments, and multi-site rooms.

Help

Create a workspace, import assets, print labels, and run your first checkout.

Active checkouts (101)

Sample workspace activity — hover bars for details.

Meet Gearlog

Gearlog is a shared-equipment operating system for small teams. It focuses on the questions that matter when cameras, kits, and tools leave the cage: who has it, when it is due, whether it came back damaged, and whether it has been serviced.

Set up a workspace in one afternoon—import inventory, print QR labels, invite staff and borrowers, and run checkouts without adopting an enterprise asset suite.

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Get familiar with the workflows

Each item gets a QR profile. Staff check gear out and back in. Borrowers request and scan through a simpler portal. Service logs and condition notes stay on the asset so the next person is not surprised.

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Checkout flow

Step 1 of 3

Asset
A7S III #12
Location
Cage A
Status
Available
Label
GL-CAM-012

Cage inventory (5)

Select an item to print a label.

Cage inventory selection
Asset
Status
Location
A7S III #12
Available
Cage A
Interview kit
Checked out
Media cage
Softbox pair
Available
Studio
Wireless lav set
Overdue
Cage B
FX3 #7
Checked out
Cage A

Built for gear rooms

School media programs, campus AV cages, labs, and small ops teams need checkout and accountability—not another heavyweight ITAM suite. Gearlog keeps the wedge sharp: QR-first lending with condition proof.

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Overview

1

Afternoon to go from spreadsheet to QR checkout

8

Core workflows from labels to reports in one workspace

2

Experiences—staff operations and borrower portal

Core features

The workflows your department needs to lend shared equipment.

QR checkoutScan labels to open live asset profiles with status and due dates.Kits & inventoryTrack cameras, kits, consumables, and accessories in one room.ReservationsApprove bookings and avoid double-booking scarce equipment.Service historyCondition photos and repair logs stay attached to each item.

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For equipment managers

Create a workspace, import inventory, print QR labels, and run staff checkouts with overdue and service tracking.

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For your department

Compare Free, Gear Room, Department, and Campus plans sized for classrooms, labs, and multi-site gear rooms.

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